Residential PA/ Office Manager

Other Property Related Jobs

Type

Full Time

Category

Other Property Related Jobs

Salary

Salary Range £25,000 to £30,000 depending on experience.

Job description

The Role

Working directly with and supporting the Head of Sales you will thrive on working in a busy environment. You will be responsible for providing efficient and proactive administrative support to the Sales negotiators, including the preparation of launching properties onto the market and throughout the sales process.

The successful candidate should have exceptional organisational skills, with a can do attitude, whilst working to ensure the highest standards are executed at all times.

Hours of work are 8.30am-6pm Monday to Friday.

Salary Range £25,000 to £30,000 depending on experience.

Key responsibilities/tasks

  • Liaise with customers and clients in a professional, polite and respectful manner.
  • Handle daily applicant enquiries, calls and visits ensuring accurate details are provided on the same day.
  • Liaise with the existing sales team to ensure the smooth sales of all properties by accurately managing the Reapit and other IT systems.
  • Oversee the marketing of properties including coordinating the booking of advertising, brochure production, signage and PR.
  • Booking advertising in national and local publications, window cards and flyers.  Payroll; timesheets, holiday, sickness report and petty cash.
  • Invoicing; other agents invoices, sales invoices, occasional office invoices.
  • Compliance; ensuring all files are compliant with signed terms of business etc. preparing agency agreements, gathering correct compliance docs from individual or company depending on the ownership of the property.
  • General office administration including; day to day running of the office, organising brochure cupboards, archiving files, ordering stationery, merchandise, dealing with office maintenance.
  • Diary management for negotiators, agenda for weekly sales meeting.
  • Adhere to the companies¬í ISO, Money Laundering, Health & Safety etc.
  • PA duties to the Head of Sales.
  • Organisation with completions and providing exceptional client care to both buyers and sellers. In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time. Skills and experience
  • Excellent verbal and written communication skills.
  • Strong people management skills - can motivate team members.
  • Excellent organisational and prioritising ability.
  • Meticulous attention to detail.
  • Ability to work flexibly.
  • Team player.
  • Ability to cope with routine tasks. 
  • Dependable - team can rely on the job holder to produce work to deadlines.
  • Enthusiasm to do a good job

Please apply today!

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